Alphabetical Filing System For Medical Records

Filing systems also protect patient identifiable data.

Alphabetical filing system for medical records. Letters and documents are classified and arranged in files and folders into subject or sub subject wise. Account numbers transaction. The 12 rules you will learn in this chapter follow. This system is effective for client or customer name files.

Medical record filing systems enable providers to store information securely and retrieve it efficiently. If you ve been using an alphabetical or a straight numeric filing system to organize your medical charts or company s records you may want to consider the benefits of terminal digit filing or end digit filing. Arma has published a list of alphabetic filing rules containing standard rules for storing records alphabetically. This filing system expedites the information retrieval process but lacks confidentiality.

Separate alphabetical index is required. Luckily it s simple to get started with new documents and still is not a difficult change to make if you need to reorganize. By implementing alphabetical filing in your life you will ensure all documents are protected and readily available. How is the medical record of a married woman filed if an alphabetic filing system is used.

Arma is an organization designed to help professionals in records management perform their jobs easier and better. Many times a number is already being used as an identifier such as. Filing by alphabetic order is a system where you arrange files by names of individuals businesses institutions agencies subjects topics or geographic locations according to dictionary order. You simply need to follow a concrete system in order to file medical records in either manner.

The association of records managers and administrators inc. The method you choose will depend upon the preferences of your medical office. A married woman may take her husbands surname but she retains her own first and middle name. What are two advantages of a numeric filing system for paper medical records.

A patient can be easily identified this way but the name must be visible to do so. Managing productivity problems in alphabetical and straight numeric file systems. In this filing subject must be arranged alphabetically. To determine if end digit or terminal digit filing can benefit your organization ask yourself if.

Medical records can be filed in either alphabetic or numeric order. This makes it easy for you to locate medical records for appointments. With alphabetical filing medical records are organised using the last and first name. The alphabetic method probably will gain the most support since this method easily allows you to add.

In this filing method records are classified according to their subject. Most very large filing systems use a numeric indexing method for a variety of reasons. The type of health information system that a provider uses often depends on the type of facility its size the number of patients it treats and the volume of records it keeps.